Ask the permitting body first
Sports federations may require medical cover for fixtures, and local authorities for large open-air events. Find out exactly what is expected before applying.
What we need to know
Type of event, date and hours (including set-up), venue, expected attendance and profile, whether alcohol is served and whether it is indoors or outdoors.
Site plan
- Standby point — close to the stage or pitch, with a clear exit
- Evacuation route — never blocked by parking or stalls
- First-aid point — shaded and quiet, ideally with water and power
- Signage — so staff and guests can find it
Chain of communication
Stewards report to the event manager, who alerts the medical crew by radio or phone; the crew attends or the patient is brought to the first-aid point; the decision to go to hospital is the crew’s. A five-minute briefing before the event makes this work.
With a single vehicle, the site is uncovered while it is at hospital. For larger or riskier events decide in advance: a second vehicle, extra staff on site, or pausing risky activity. See event ambulance.